Procedures after the establishment of the company
There are various procedures that need to be followed after the company is established.
- Registration of corporate seal
- Submission of notification of establishment of a corporation
- Submission of an application for approval of blue tax return
- Notification of the opening of a payroll office, etc.
- Application for Approval of Special Provisions for the Delivery Date of Withholding Income Tax
- Submit a new application form for health insurance and welfare pension insurance
- Notification required when hiring an employee
Registration of corporate seal
In Japan, seals are very important.
Registering your personal seal at the government office proves that it is “your own personal seal” and is also used to verify your identity.
The registered seal is called a “jitsuin” and is used in important situations such as purchasing real estate, and getting a loan.
The seal of a corporation is also registered at the Legal Affairs Bureau as a real seal of the corporation.
Be sure to register your company seal, as you will often need it in your business.
Submission of notification of establishment of a corporation
Once the company has been established, it is necessary to submit the registration form for incorporation to three locations.
Keep in mind that the deadlines and forms of documentation vary depending on where you apply
1. Reporting to the tax office
It is filed with the tax office that has jurisdiction over the location of the corporation.
Deadline: Within 2 months of incorporation
Required documents: One copy of the articles of incorporation, act of donation, rules or regulations (two copies for domestic corporations with capital of 100 million yen or more)
2. Reporting to the prefecture
It is submitted to the prefecture in which the corporation is located.
Deadline: Varies by prefecture.
Required documents: a certificate of all historical matters, a copy of the articles of incorporation, and other documents required by the prefecture
The application form is different for each prefecture.
3. Reporting to the municipality
It is submitted to the city or town where the corporation is located.
Deadline: Depends on the municipality.
Required documents: a certificate of all matters relating to the applicant’s history, a copy of the applicant’s articles of incorporation, and other documents required by the municipality
The application form varies by municipality.
Submission of an application for approval of blue tax return
There are tax benefits to using a blue tax return.
If you want to take this tax benefit, you have to apply for approval of your blue tax return.
Where to submit: The tax office that jurisdiction over the location of the head office
Deadline: Within 3 months of establishment (*If the first fiscal year ends within 3 months, it must be by the end of the first fiscal year)
Notification of the opening of a payroll office, etc.
This notification is required when you hire an employee and pay them.
This is a necessary notification for application procedures for the status of residence “Business Manager”.
You should submit even if you do not have an employee, if you are planing to apply it.
Deadline: Within one month of establishment
Application for Approval of Special Provisions for the Delivery Date of Withholding Income Tax
For establishments with fewer than 10 employees, the withholding tax payment can be divided into two annual payments.
This is the notification to receive the special treatment.
These documents are required for the application procedures for the status of residence, so you should submit them even if you don’t have an employee.
If you are going to apply for the status of residence, you should submit it as soon as you are established.
Submit a new application form for health insurance and welfare pension insurance
When you set up a company, you have to take out social insurance.
You will be covered by health insurance and welfare pension.
Health insurance is required to receive medical services.
The welfare pension is a provision for those who are unable to work due to old age or disability
Many foreign nationals plan to return to their home countries when they get old, and there are cases where they refuse to join the welfare pension plan.
However, regardless of nationality, anyone over the age of 20 living in Japan is required to join the program.
In addition, enrollment and payment of a welfare pension is one of the requirements for a permanent residence.
Please be sure to follow the procedure.
Deadline: within 5 days of incorporation
Where to file: the pension office with jurisdiction over the location of the company
Required documents: Proof of all the corporate history
Notification required when hiring an employee
The following notifications are required if you are hiring an employee.
Notification of qualification for health insurance and employee pension insurance
This is the procedure for enrolling employees in social insurance.
Deadline: Within 5 days of employment (If there are employees at the time of establishment, this must be submitted at the same time as the new application for health insurance and employee pension insurance.
Where to file: The pension office with jurisdiction over the location of the corporation
Notification of the establishment of an insurance relationship and a declaration form for approximate insurance premium
This is a procedure of labor insurance .
Submit to: Your local labor standards office
Notification of the establishment of an employment insurance application office and notification of the acquisition of employment insurance coverage
This is a procedure related to employment insurance.
Submit to: Public Employment Security Office with jurisdiction
