Tag godo gaisya

There are various procedures that need to be followed after the company is established.

• Registration of corporate seal
• Submission of notification of establishment of a corporation
• Submission of an application for approval of blue tax return
• Notification of the opening of a payroll office, etc.
• Application for Approval of Special Provisions for the Delivery Date of Withholding Income Tax
• Submit a new application form for health insurance and welfare pension insurance
• Notification required when hiring an employee

Registration of corporate seal

In Japan, seals are very important.

Registering your personal seal at the government office proves that it is “your own personal seal” and is also used to verify your identity.

The registered seal is called a “jitsuin” and is used in important situations such as purchasing real estate, and getting a loan.

The seal of a corporation is also registered at the Legal Affairs Bureau as a real seal of the corporation.

Be sure to register your company seal, as you will often need it in your business.

Submission of notification of establishment of a corporation

Once the company has been established, it is necessary to submit the registration form for incorporation to three locations.

Keep in mind that the deadlines and forms of documentation vary depending on where you apply

1. Reporting to the tax office

It is filed with the tax office that has jurisdiction over the location of the corporation.

Deadline: Within 2 months of incorporation

Required documents: One copy of the articles of incorporation, act of donation, rules or regulations (two copies for domestic corporations with capital of 100 million yen or more)

2. Reporting to the prefecture

It is submitted to the prefecture in which the corporation is located.

Deadline: Varies by prefecture.

Required documents: a certificate of all historical matters, a copy of the articles of incorporation, and other documents required by the prefecture

The application form is different for each prefecture.

3. Reporting to the municipality

It is submitted to the city or town where the corporation is located.

Deadline: Depends on the municipality.

Required documents: a certificate of all matters relating to the applicant’s history, a copy of the applicant’s articles of incorporation, and other documents required by the municipality

The application form varies by municipality.

Submission of an application for approval of blue tax return

There are tax benefits to using a blue tax return.

If you want to take this tax benefit, you have to apply for approval of your blue tax return.

Where to submit: The tax office that jurisdiction over the location of the head office

Deadline: Within 3 months of establishment (*If the first fiscal year ends within 3 months, it must be by the end of the first fiscal year)

Notification of the opening of a payroll office, etc.

This notification is required when you hire an employee and pay them.

This is a necessary notification for application procedures for the status of residence “Business Manager”.

You should submit even if you do not have an employee, if you are planing to apply it.

Deadline: Within one month of establishment

Application for Approval of Special Provisions for the Delivery Date of Withholding Income Tax

For establishments with fewer than 10 employees, the withholding tax payment can be divided into two annual payments.

This is the notification to receive the special treatment.

These documents are required for the application procedures for the status of residence, so you should submit them even if you don’t have an employee.

If you are going to apply for the status of residence, you should submit it as soon as you are established.

Submit a new application form for health insurance and welfare pension insurance

When you set up a company, you have to take out social insurance.

You will be covered by health insurance and welfare pension.

Health insurance is required to receive medical services.

The welfare pension is a provision for those who are unable to work due to old age or disability

Many foreign nationals plan to return to their home countries when they get old, and there are cases where they refuse to join the welfare pension plan.

However, regardless of nationality, anyone over the age of 20 living in Japan is required to join the program.

In addition, enrollment and payment of a welfare pension is one of the requirements for a permanent residence.

Please be sure to follow the procedure.

Deadline: within 5 days of incorporation

Where to file: the pension office with jurisdiction over the location of the company

Required documents: Proof of all the corporate history

Notification required when hiring an employee

The following notifications are required if you are hiring an employee.

Notification of qualification for health insurance and employee pension insurance

This is the procedure for enrolling employees in social insurance.

Deadline: Within 5 days of employment (If there are employees at the time of establishment, this must be submitted at the same time as the new application for health insurance and employee pension insurance.

Where to file: The pension office with jurisdiction over the location of the corporation

Notification of the establishment of an insurance relationship and a declaration form for approximate insurance premium

This is a procedure of labor insurance .

Submit to: Your local labor standards office

Notification of the establishment of an employment insurance application office and notification of the acquisition of employment insurance coverage

This is a procedure related to employment insurance.

Submit to: Public Employment Security Office with jurisdiction

Here we will discuss the flow of the procedure for establishing a company.

Is it possible for a foreigner to establish a limited liability company (Godo-gaisya) by himself?

It is possible to establish it by yourself, if you can write, read and speak Japanese.

You have to fill out the documents in Japanese and contact the relevant authorities in Japanese.

In addition, if you are living overseas, you will have to come to Japan to complete the procedures, which can be very burdensome, such as schedule adjustments, travel expenses, and obtaining a visa.

In Japan, you can’t do it online, you have to go to the counter in person.

We are professional and will take care of all of these procedures on your behalf if you ask us to.

If you want to set up a company in Japan, it is recommended that you hire a professional.

We are also available in English.

The establishment of a limited liability company (Godo-gaisya) is almost same as the establishment of a joint stock company(Kabushiki-gaisya).

The first thing which you have to do is to determine the information about the company.

What you have to decide

1. Company name

Hiragana, Katakana, Kanji and Alphabet can be used.

Put “Godo-gaisha” before or after the company name.

(Example: Godo-gaisha ABC or ABC Godo-gaisha)

You can choose any name you want, but keep the following in mind.

・If there is already a company with the same name in the same location, you cannot use that name.

・Names that have been registered as trademarks cannot be used.

・You cannot use the same name as a famous company or a name that could be misunderstood as a group company.

2. Business Purpose

Decide what kind of business you want to run.

You can only do business as a corporation to the extent that you have decided to do so.

Therefore, you should include not only the business you actually do, but also the business you want to do in the future.

The purpose of the business must be clear, commercial and legal.

Some businesses require permits and licenses.

When applying for a permit, the business purpose may be checked to see it contains the defined wording.

Think carefully about what kind of business you want to conduct and decide.

3. Head office location.

Determine the location of your company.

A different location than the actual place of business is fine.

If you want to apply for the status of residence “Business Manager”, you should rent or buy an office that is different from your home and make it your head office.

4. Paid-in Capital

\1 or more required.

However, if you want to apply for the status of residence “Business Manager”, it is better to invest more than \5,000,000-.

5. Fiscal year

Decide when to set the fiscal year end.

As long as it’s 12 months, you can decide when you want to do it.

In Japan, the most common fiscal year is from April to March of the following year.

6. Responsible person

In the case of establishment of a joint-stock company（Kabusiki-gaisya), the promoters and investors are involved, but in a limited liability company(Godo-gaisya), the responsible persons is involved.

We call the responsible person of a limited liability company(Godo-gaisya) as “Syain” in Japanese.

The word “Syain” in Japanese also means “employee”.

However, “Syain” of a limited liability company are those who contribute capital and participate in the management of the company.

One or more people are required.

If there is more than one responsible person “Syain”, one of them may be the representative employee.

What you have to do prepare

Preparation of the company’s seal

If you want to establish a company in Japan, you need to make a seal with the company’s name on it.

The seal that you must have is a corporate seal.

It is also required at the time of registration.

Once you’ve decided on a company name and made sure that you can use that name, it’s time to order a seal.

There is a fixed pattern for the placement and wording of the letters, so make sure to follow it.

Other necessary items

・Those who are already staying in Japan with a status of residence: Personal seal certificate

・Those who do not have a status of residence in Japan: Signature certificate issued by the government